KeepBy keeps everything with a date — food best-before dates, appliance warranties, insurance renewals and recurring maintenance — in one place, with reminders and family sharing.
| Permission | Purpose | Required |
|---|---|---|
| Notifications | Remind you before something expires, renews or is due | Recommended |
| Sign in with Apple | Create your account to sync across your devices and share with your family | Recommended |
| Photos | Attach a photo of an item or receipt (only the photos you pick) | Optional |
Sign in on first launch to create your account and enable sync and sharing. Optionally set a display name in Settings so household members recognize you. You can delete your account and all data anytime from Settings → Delete account.
Tap "Allow" so KeepBy can remind you in time.
In Settings → Categories, turn on what you need. Food and Warranty are on by default.
Tap + on the Home screen and pick a category.
KeepBy has five categories. Enable only the ones you use in Settings → Categories:
| Category | For | Default |
|---|---|---|
| Food | Best-before dates | On |
| Warranty | Appliance warranties | On |
| Insurance | Policy renewal dates | Off |
| Maintenance | Filters and other periodic replacements | Off |
| Supplies | Everyday consumables tracked by stock (no date) | Off |
Tap +, choose a category, and fill in the details.
Name, best-before date, and storage (Fridge / Freezer / Pantry).
Name, purchase date and warranty length in months — KeepBy calculates the end date. Optionally add retailer, price and a receipt photo.
Name, renewal date, provider and premium. Set how often it renews (e.g. every 1 year) so the date rolls forward automatically.
Name and next due date, plus how often to replace (e.g. every 3 months) — for filters, batteries and the like.
Name and quantity for everyday consumables (detergent, paper towels…). There's no date — track stock instead, and mark an item Low or Out to add it to the shopping list.
KeepBy notifies you before a date. You control how many days before and what time of day.
Open Settings → Notifications and tap a category to choose which lead times to use (on the day, 1 / 3 / 7 / 14 / 30 / 60 days before).
Set one time of day for all reminders in Settings → Notifications → Notification time (default 9:00).
Open an item → Edit → turn on Customize reminders to override the defaults for just that item.
Insurance and maintenance items repeat. Once you renew or replace, open the item and tap Mark renewed / Mark replaced. KeepBy sets the next due date automatically and reschedules the reminders.
A space is a group of items you can share. You can have several — for example a shared "Home" and a private "Personal" space.
Each space is shared independently, so items in your other spaces stay private. Only one member per shared space needs Pro.
Tap the space name at the top of the Home screen to switch, or create a new one.
Settings → Join a space with a code, enter it, and the space is sharedOpen the space's member list; as the owner you can remove a member's access at any time.
KeepBy turns what needs doing into a shared list your household can work through together.
Food and Supplies are tracked by stock. Mark an item Low or Out and it's added to your shared shopping list. Check it off after buying and it returns to stock. You can also add one-off items to the list by hand.
Open a to-do or item and assign it to one or more members of the shared space, so everyone knows who's handling what.
When someone in a shared space adds a shopping item, marks a task done, changes stock or assigns something to you, KeepBy sends a push notification. Choose which of these you receive in Settings → Notifications.
When adding an item, tap Scan receipt to autofill. KeepBy reads the text on your device (using on-device OCR, plus Apple Intelligence on supported devices) and fills in fields such as the name, date and amount — please review them before saving. The scan runs entirely on your device; the receipt image is not sent anywhere to be read.
For food, you can also scan a barcode to fill in the product name. Only the barcode number is looked up online (via open product databases) — no photo is sent.
Attach photos to any item. Tap a photo to view it full-screen — swipe between photos and pinch or double-tap to zoom.
Add the KeepBy widget to your Home Screen to see your upcoming to-dos across all of your spaces at a glance — color-coded by how soon each one is due, with a countdown of days left. Touch and hold the Home Screen, tap +, search for KeepBy and add the medium widget.
Free for up to 10 items. Pro unlocks unlimited items and sharing.
| Plan | Price | Details |
|---|---|---|
| Free | $0 | Up to 10 items |
| Pro — Monthly | $3.99 / month | Unlimited items & sharing |
| Pro — Yearly | $19.99 / year | Best value |
| Pro — Lifetime | $49.99 once | Pay once. Does not include future AI features |
Reinstalled or changed devices? Restore from Settings → Restore purchases.
Settings → KeepBy → NotificationsHave a question, hit a bug, or want to request a feature? Get in touch here.